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Data: 14/02/2017
• Ensures, together with the coordination team, the regular reporting of MDM activities to donors locally represented;
• Ensures the administrative and financial supervision of the local partner;
• Contributes to the country monthly report for the financial part;
• Ensures that copies of all legal documents and contracts forward to HQ in a timely way.
4 - Supply chain and Logistics management
• Manages the supply Management for the project: reception of orders, selection of the procedures needed, purchasing, packaging, organising transport and delivery;
• Ensures compliance with MDM and Donors procurement procedures;
• Creates and archives complete procurement files;
• Ensures the annual market studies;
• Base Maintenance (guesthouse/office): you ensure the regular orders for the guesthouse, the maintenance as well as the development of facilities when needed;
• Equipment Management: you supervise a clear distribution, installation and monitoring of materials, Guarantee a proper communication and IT equipment and its maintenance, as well as a regular back up and data protection system;
• Charges of monthly inventory logistics stock;
• Follows the regular maintenance and proper use of different equipment: hardware, satellite, energy etc.;
• Ensures that security rules are implemented, understood and followed by the team (both expat and national), with a sect briefings for all new staff and visitors (national and expatriate).
5 - Transportation / Vehicle Fleet Management:
• Guarantees the availability of vehicles fully equipped and secured for people and materials;
• Coordinates maintenance, monitoring of vehicles;
• Ensures compliance with vehicles managements procedures of MdM;
prepares monthly fuel and vehicles report;
• Manages the purchase, hire additional vehicles if required.
This list of activities is not exhaustive and may change depending on the situation.
IV. Profile
1. Professional experience
• Experience of minimum 3 year as Administrative/logistic coordinator with International Ngos, IO, UN agencies;
• Experienced in drawing and monitoring significant budgets from different donors (UN, EU, Private Foundations), in negotiations and relations with local partners and authorities in a moving and difficult legal, administrative and political context;
• Experience in writing logistic and reports;
• Experience in capacity building and in team management;
• Capacity to work with partners and not only direct program implementation.
2. Required Skills
• Knowledge of SAGA IS A MUST;
• English (spoken – written – read) and Italian are assets. French is a plus;
• Ability to classify and to manage priorities;
• Organisational skills, rigor, responsiveness, anticipation, ability to take initiatives flexibility;
• Reactivity, anticipation, adaptability, ability to take initiatives to changing requirements;
• Committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
To apply:
Please only apply if you meet the requirements. Please send your CV plus Cover letter with subject: Administrative And logistic Coordinator (maternal leave) to: [email protected].
Only short-listed candidates will be updated on the status of their application.
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